Ways to track the status of a GST Registration Application

April 10, 2025

Applying for Goods and Services Tax (GST) registration is a crucial step for any business in India. Whether you're launching a new venture or regularising an existing operation, the process can feel uncertain until the registration is approved. That’s why tracking your GST registration status is essential.

At BC Shetty & Co., one of the trusted CA firms in Bangalore, we help individuals, startups, and enterprises navigate the complexities of GST with ease. This guide breaks down every method to check the status of your GST application, ensuring you stay informed and proactive.

Why is Tracking Your GST Application Important?

When your GST registration is in process, being unaware of the application’s progress could delay your business activities. Delays in GST approval can:

• Halt invoicing and business operations
• Lead to penalties for unregistered transactions
• Complicated vendor relationships
• Affect compliance in the startup registration process.

Hence, checking the GST status regularly allows you to respond to queries, submit clarifications, or escalate issues if needed.

How to Check GST Application Status on the GST Portal

The GST Portal provides multiple ways to check your GST registration status, both with and without logging in.

1. Pre-Login Method (Using ARN or SRN)

Anyone can track the GST check status without logging in:

• Go to www.gst.gov.in
• Navigate to Services > Registration > Track Application Status
• In the Module dropdown, choose Registration
• Enter your ARN (Application Reference Number) or SRN (Service Request Number from MCA portal)
• Enter the Captcha code and click Search.

The page will display your GST application status, including which stage it’s at. Statuses are colour-coded- green for completed stages, grey for upcoming ones.

2. Post-Login Method (Using ARN or Submission Period)

If you're a registered user:

• Log in to the GST Portal
• Go to Services > Track Application Status
• Select Registration as a Module
• Enter ARN or filter by the submission period
• Click on the result to download the acknowledgement or view detailed progress

This method is helpful when your application is linked to your login credentials.

Tracking GST Status Using TRN (Temporary Reference Number)

This method is handy for applicants in the initial stages of the GST registration process:

• Visit the GST Portal and click on Services > Registration > New Registration
• Choose the TRN option
• Enter your Temporary Reference Number (TRN), fill the Captcha, and click Proceed
• Enter the OTP received on your mobile and email
• You’ll be taken to the My Saved Applications page, where you can view your application’s current status

This step is particularly useful if you’ve paused your application and plan to resume later.

Understanding GST Status Updates

When tracking your GST check status, here’s what each term generally means:

• Pending for Processing: Application submitted, awaiting officer review
• Site Verification Assigned: Officer appointed for site visit
• Site Verification Completed: Visit done; waiting for next steps
• Pending for Clarification: Applicant must respond to an official query
• Clarification Filed- Pending for Order: Clarification submitted, pending officer decision
• Approved: Application accepted; GST credentials sent
• Rejected: Application denied
• Withdrawn: Application withdrawn by applicant

Each update helps you know what’s next and take action, especially during GST filing and compliance.

What to Do if Your GST Application Faces Issues?

1. Application Stuck in Processing?

• Wait at least 15 working days (up to 30 days in high-risk Aadhaar verification cases)
• Ensure all documents are uploaded correctly and are readable
• Cross-check the business and address details for errors

2. Application Rejected?

• Read the rejection reason carefully on the GST portal
• Correct the issues (often related to document clarity or mismatches)
• Reapply or seek professional help from BC Shetty & Co.

3. Need to Escalate?

• Use the Help > Grievance Redressal section on the portal
• Call the GST Helpdesk (1800-103-4786)
• Write to the jurisdictional officer if needed

Tips to Ensure Faster Approval of GST Applications

1. Submit Complete and Accurate Documents

Ensure that PAN, Aadhaar, address proof, and photographs are properly scanned and legible.

2. Avoid Common Mistakes

• Uploading expired or unclear documents
• Selecting the wrong business type
• Mismatch between the business name and PAN

Such errors can cause immediate rejections or delays.

3. Keep Checking the Status

Don’t assume silence means progress. Proactively checking the status of the GST application helps you stay in control.

Conclusion

Whether you’re a growing business or just starting out, understanding how to track your GST status is key to staying compliant and confident. At BC Shetty & Co., we assist clients through the entire GST lifecycle - from application to GST audit and beyond.

Need help registering for GST or resolving application delays? Connect with BC Shetty & Co. — Your Trusted GST Partner.